How to set up a postal authorization to receive registered mail?

As the legal representative or manager of your company, you are normally the only person authorized to receive registered mail. However, with a postal authorization, you can delegate this task to one or more employees, or to a service provider like Le Petit Bureau, if your company is domiciled with us.

How to obtain an authorization for Le Petit Bureau to receive your registered mail?

1. Order the card online or at a post office.

You will need:

A photo or copy of the ID card of the manager or legal representative

The company’s statutes (if you order it at a post office) or proof of representation or appointment (if you don’t have a BCE number)

2. Pay for the authorization card at Bpost.

At a post office, you can pay in cash, with Visa, Mastercard, or Bancontact.

Online, you can also pay via bank transfer. You will receive an email once Bpost has received your payment.

The current price is €59.50 (January 2025).

3. Le Petit Bureau receives your postal authorization card.

We will receive your postal authorization card no later than 2 weeks after Bpost receives your payment.
Temporarily, the email sent by Bpost serves as the authorization.

Instructions for correctly completing your application.

Visit the Bpost website to access the application form

Part 1: Organization Data = YOUR COMPANY Data

In this section, please complete as follows:

Organization Name: This is the name of YOUR company
Legal Form: The legal form of YOUR company (e.g., SA, SRL, SRLU, ASBL, …)
Address: Since you have changed your registered office address, you must provide our address. Ensure you request the authorization card only after the registered office change has been published. By entering our address, the card will be delivered to us, and we will be able to use it for your future registered mail.
Company Number: YOUR company number

Part 2: Identity Document of the Legal Representative

Here, you must provide the full name of the person who legally represents the company (the administrator or manager). You will also need to upload a valid copy of this person’s ID card (front and back).

Part 3: Contact Person Information (from Le Petit Bureau)

To ensure we receive the temporary authorization (while waiting for the physical card), please provide our contact details:

First Name: Patrick
Last Name: Tondreau
Email: hello@lepetitbureau.be
Phone: 02 899 75 30

As the legal representative or manager of your company, you are normally the only person authorized to receive registered mail. However, with a postal authorization, you can delegate this task to one or more employees, or to a service provider like Le Petit Bureau, if your company is domiciled with us.

Why opt for a postal authorization?

A postal authorization simplifies the management of registered mail for your company. Here are its main advantages:

Flexibility: You authorize your employees or a trusted third party to receive or collect your mail at a Post Office or a Post Point.
Extended validity: The authorization is valid for up to 3 years, saving you from frequent administrative tasks.
Customization: The authorization can be nominative (assigned to a specific person) or general (valid for all your employees or designated service providers).